DRC Meeting Procedures

Unless specifically noted, the College of Medicine will follow the procedures set forth below to conduct meetings under these Due Process Guidelines for any disciplinary action taken against a resident:

1. If a resident seeks a meeting with the DRC to review the imposition of disciplinary action, he/she must request a meeting within seven (7) days of receipt of the Notice of Action form.
   
   
2. The resident will provide the request to the Department Head, and may submit, along with the request for a meeting, a written response to the action taken, a copy of which s/he will deliver to the GME Office.
   
   
3. The GME Office will provide a copy of both the Notice of Action and any response from the resident to the Chair of the GMEC, the Associate Dean for Graduate Medical Education, the Dean for Academic Affairs, and the University Attorneys' Office.
   
   
4. Within five (5) days after receiving the resident's request to meet, the Department Head will direct the Chair of the Department Housestaff Committee to convene a DRC and will appoint a Chair of that Committee (hereafter Chair).
   
   
5. The Chair will be someone other than the Program Director or Department Head. The Department Head and Program Director may attend the meeting of the DRC, but neither will vote nor participate in the deliberations of the DRC.
   
   
6. Within ten (10) days of receipt of the resident's request to meet, the Chair will schedule a meeting and will provide notice to the resident of the time, date and place of the meeting, as well as the names of the members of the DRC. If the resident believes that any member of the DRC has a conflict of interest, s/he shall immediately notify the Department Head and identify the circumstances s/he believes will prevent the member from exercising independent judgment in the matter. The Department Head will meet with the identified member and determine whether the individual will, because of the circumstances described, be unable to exercise independent judgment. If the Department Head determines that a conflict of interest exists, then the member will be disqualified for that matter and another individual will be appointed, subject to the same provisions regarding disqualification. Should a member of the DRC believe that s/he has a conflict of interest that the resident does not identify, s/he shall disqualify him/herself from participating, advise the Department Head, and ask that another member be appointed.
   
   
7. The Chair will ensure that each member of the DRC has a copy of the Notice of Action and any response or other documents provided by the Program Director or the resident that may be needed to evaluate the matter.
   
   
8. Within five (5) days prior to the scheduled meeting date, each party will provide the Chair and the other party a written list of the names and addresses of the witnesses the party intends to question at the meeting and the resident will advise the Chair whether he/she will be represented at the meeting by an attorney or other advisor. No witnesses will be called at the meeting other than those listed except for good cause shown or upon written agreement of the parties.

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